Graduation documents
Curtin University issues graduates an Award Certificate. To receive your award certificate, a graduate will respond to their graduation invitation and follow the online graduation registration process.
Graduation invitations are sent monthly after you have have completed your course by receiving your results.
It is the responsibility of each student to maintain up to date contact details with the University and ensure they continue to read their Official Communications Channel (OCC) messages after course completion and up to the time of receiving their award certificate.
A Curtin Award Certificate (also known as a testamur) is the official University certificate bearing the Curtin Graduation Seal conferred by Council, which confirms completion of an award course of study.
Curtin University will issue one original award certificate.
The award certificate includes:
- full legal name of graduate at time of conferral
- award title
- award level (if applicable)
- award number
- signatures of the chancellor and vice-chancellor
- date of conferral by University Council
Following the conferral date of the award, graduates may receive one complimentary copy of their award certificate. To receive your award certificate, a student will respond to their graduation invitation and follow the online graduation registration process. Award certificates are received in-person at a ceremony or by mail.
Digital award certificates are sent a month after the conferral date via My eQuals.
An Academic Transcript is the official University record of a student’s results and is printed on official University transcript paper.
Graduates will be provided with an digital Academic Transcript via My eQuals, free of charge, following conferral of an academic award by Council. Digital transcripts are usually sent a month after conferral. In all other circumstances, Academic Transcripts will be purchased by students by visiting Official student documents webpage.
The following information is included on the Academic Transcript:
- Student name, address and Student ID number
- Date of Issue
- Course code and title
- Grade and mark achieved for each unit (or “Pass/Fail” for any unit classified as a
“Pass/Fail” unit) - Total credits accrued
- Course Weighted Average
- Academic Status
- Major and minor/specialisation
and where applicable: - The Completion Date and Conferral Date
- The Award Number
- Details of Credit for Recognised Learning
- Details of Automatic and Designated Credit
- Notation that the student has been granted an Award with Distinction
- Notation that the student has been granted an Award with Honours and the level obtained
- Notation that the student has been included on the Vice-Chancellor’s List (including year and study period)
- Notation of language of instruction if any parts of the course of study or units of study or assessment were conducted in a language other than English
- The student’s thesis statement
- The reverse of the Academic Transcript will include details of the University Grading System and such other explanatory information
Sanctions or Outstanding Debt
Any student with a sanction preventing access to results or who has outstanding debt to the University is not entitled to receive an Academic Transcript.
Recording of Cross Institutional (Outbound) Enrolments
Any approved cross institutional enrolment of a Curtin student at an external institution will be recorded on the Curtin Academic Transcript as a generic Cross Institutional enrolment (i.e. not by individual unit title) and with a Pass/Fail grade irrespective of the grading system used at the external institution.
Recording of Collaborative Awards
All collaborative awards will bear the following notation under the “Course Code and Title”. “The program of study for this degree was undertaken in association with [insert institution/s]”
Australian Higher Education Graduation Statement (graduation statement) is a document provided by Australian higher education institutions to graduation students on completion of the requirements for a particular higher education award. It provides a description of the nature, level, context, and status of studies that were pursued by the individual named. Its purpose is to assist in both national and international recognition of Australian qualifications and to promote international mobility and professional recognition of graduates.
Curtin students who have their award conferred (on or after 10 November 2010) will receive an Australian Higher Education Graduation Statement (Graduation Statement).
From 2023 this document will be delivered electronically only via My eQuals.
The Graduation Statement includes:
- details of the course leading to the award
- further information about the course
- the award
- the institution
- Australian Higher Education system
- approved special achievements* of the graduate.
* Special achievements include:
- Member of the Vice-Chancellor’s List
- Chancellor’s Commendation (Exceptional Higher Degree by Research Thesis)
- Merit based scholarships awarded as part of a competitive process and administered by the Curtin University Scholarships Office.
Curtin Extra Certificate is an official document of recognition for students who have made significant contributions to co-curricular programs. Participation in these programs contribute to a student’s personal and professional development. The Certificate includes your participation in approved programs, including the program name, tier, stream and the applicable year(s), and will be provided to you upon graduation.
The Curtin Extra Certificate includes:
- outline of participation in approved Curtin co-curricular programs
- signature of the Academic Registrar, Curtin University.
A digital Curtin Extra Certificate will be sent out separately via My eQuals a month after your graduation conferral.
A Letter of Course Completion (LoCC) is an official document issued by the Academic Registrar stating that all academic requirements for the course have been met by the student.
A LoCC may be purchased to a course completed student after the published result release date. To find out about ordering documents refer to official student documents.
A Letter to Confirm Graduation is a document is produced on official Curtin letterhead to aid in obtaining visas for international students wishing to remain in Australia, or return to Australia, in order to attend a Curtin graduation ceremony once they have completed their course.
- Your final results are released and your course has been set to passed.
- You have registered to attend your graduation ceremony (after receiving your Graduation Invitation Official Communication).
A Replacement Award refers to the issue of a new award certificate replacing the original award certificate in instances such as theft, damage or misplacement of the original award for an approved fee. Approval for Replacement Awards is actioned by University Council once a month (usually the first Friday of each month).
The Graduation Seal will be affixed to all replacement award certificates with the notation
“Replacing Original Award dated DD Month YYYY”.
Lost, Stolen or Destroyed Award Certificate
Graduates applying for a replacement award certificate will provide an original statutory declaration, duly authorised, stating that the award certificate has been lost, stolen or destroyed.
If the original award certificate is subsequently recovered, it will be returned to the
University. A fee will be charged for a Replacement Award Certificate.
Non-Receipt of Award Certificate
Where a student states that they have never received their award certificate but University records show that it was correctly sent, a duly authorised statutory declaration stating that the award certificate has never been received, will be provided.
Where the request is lodged 12 months or more after conferral of the award, a fee will be charged for a replacement award certificate.
Damaged Award Certificates
A replacement award certificate may be issued where the original is damaged. A fee will be charged for a replacement award certificate. The damaged original will be returned to and destroyed by the Progression, Assessment and Awards Office.
To find out about ordering documents refer to official student documents.
An Intermediate Award is an approved exit point from typically a higher level award course. It recognises completion of units that make up the requirements of an approved award course where the student has completed these units as part of another course (referred to in this document as the “Principal Award”).
Students are not required to withdraw from the Principal Award to receive an Intermediate Award.
An Exit Award is an approved exit point from a higher level award course that may be available to students unable to fulfil the requirements of that higher level award course in which they are enrolled but who have completed the requirements of a designated exit award.
Exit Awards will only be granted to students who have discontinued enrolment in the Principal Award.
Where a Principal Award provides for the granting of an approved Intermediate and Exit Award/s, details will be published in the University Courses Handbook.
Application and decision
An application for an Intermediate or Exit Award will be submitted by the student to the Head of School/Area on the form prescribed by the Academic Registrar, no later than 12 months following the conclusion of studies within that program. Applications received after this date may be considered if there are exceptional circumstances that prevented an earlier application.
The Head of School/Area (or nominee) will approve applications for Intermediate or Exit Awards, where the student:
- has completed all course requirements for the relevant Intermediate or Exit Award;
- has completed one third, or the final year (whichever is less) of the relevant Intermediate or Exit Award course via Curtin-provided units, inclusive of any credit for recognised learning from units undertaken at Curtin. Any exception to the one-third requirement will follow the requirements of the Credit Limitations Procedure, Credit for Recognised Learning Procedures;
- is not enrolled in a Double degree (refer to Degree by Incorporation Procedure, Admissions and Enrolment Policy and Procedures);
- has no sanction for misconduct or outstanding debt to the University; and
- has not completed the requirements of the Principal Award.
The Academic Registrar (or nominee), may determine the necessity to grant an Intermediate or Exit Award to a student where:
- For an Exit Award, the student has experienced or is experiencing extenuating
circumstances that prevent them from continuing enrolment in the Principal award (which
has been verified by the Head of School/Area (or nominee)); or - For an Exit Award the student is in good academic standing but is unable to complete the
requirements from the Principal award due to the student’s inability to meet the
professional practice requirements or is unable to maintain the required course weighted
average (CWA); or - it is determined that the granting of the Intermediate or Exit Award is in the best interests
of the student.
Students will be notified of the outcome of their application to grant an Intermediate or Exit Award within 20 working days of the decision via the Official Communications Channel (OCC).
The Progression, Assessment and Awards Office will be responsible for processing approved requests and submitting awards for conferral by the University Council.
A fee, as prescribed by the Council, will be payable for the conferral of all Exit Awards and
Intermediate Awards.
To find out about ordering documents refer to official student documents.
A True Copy of Award Certificate is a legal document which bears the notation “True Copy” with the award number and original conferral date and will bear the Curtin true copy seal. You may only have one award certificate for each completed course.
True copies are not available for awards granted prior to 2000 or for VTEC awards.
To find out about ordering documents refer to official student documents.
My eQuals is an online platform which has been developed by universities within Australia and New Zealand to issue secure digital records to students and graduates.
My eQuals allows students/graduates to provide employers and third parties anytime, anywhere access to certified degrees and transcripts.
This platform also allows Curtin to confirm digital qualifications of prospective students from China, Europe and America who are seeking admission into our courses.
A month after conferral, graduates will be sent their digital graduation documents: Award Certificate, Academic Transcript and Graduation Statement to their preferred mailing address in eStudent.
- Academic transcript – If you had an enrolment and results recorded on or after 1 January 2000, you will be able to purchase official digital academic documents.
- Graduation documents – If you have your award conferred on or after 11 January 2019 and register for graduation by the deadline you will also receive official digital academic documents via My eQuals
At this time digital graduation documents are not available for graduates who were conferred prior to 11 January 2019.