{"id":3389,"date":"2022-08-12T14:49:45","date_gmt":"2022-08-12T06:49:45","guid":{"rendered":"http:\/\/www.curtin.edu.au\/healthandsafety\/home\/risk-assessments\/planning-an-event\/"},"modified":"2024-10-07T13:14:50","modified_gmt":"2024-10-07T05:14:50","slug":"events","status":"publish","type":"page","link":"https:\/\/www.curtin.edu.au\/healthandsafety\/risk-assessments\/events\/","title":{"rendered":"Planning an Event"},"content":{"rendered":"\n<p>A risk assessment must be approved online in <a href=\"http:\/\/www.curtin.edu.au\/healthandsafety\/home\/incident-reporting\/\">CHARM<\/a> prior to the commencement of an event. <\/p>\n\n\n\n<p>Event templates located in CHARM, can be cloned and modified to suit your event. <\/p>\n\n\n\n<p>Click on the relevant tab below to see the instructions for planning your event.<\/p>\n\n\n<section\n                class=\"block tabs\"\n        role=\"complementary\" aria-label=\"Tabs\"\n        data-segment=\"all\">\n    \n\n    <div class=\"tabs--horizontal \">\n    <div class=\"tab-group-wrap tab-group-wrap--sticky\">\n        <ul class=\"tab-group\">\n                            <li class=\"tab-group__item\">\n                    <a class=\"tab-group__link\" href=\"#tab-dom-on-campus-event\">On campus event<\/a>\n                                    <\/li>\n                            <li class=\"tab-group__item\">\n                    <a class=\"tab-group__link\" href=\"#tab-dom-off-campus-event\">Off campus event<\/a>\n                                    <\/li>\n                            <li class=\"tab-group__item\">\n                    <a class=\"tab-group__link\" href=\"#tab-dom-non-curtin-off-campus-stall-holder\">Non Curtin &#038; off campus (stall holder)<\/a>\n                                    <\/li>\n                            <li class=\"tab-group__item\">\n                    <a class=\"tab-group__link\" href=\"#tab-dom-external-or-private-event-on-campus\">External or private event on campus<\/a>\n                                    <\/li>\n                    <\/ul>\n    <\/div>\n\n    <div class=\"tabs__tabs\">\n                    <div id=\"tab-dom-on-campus-event\" class=\"content content--desktop\">\n                <h3 class=\"h2\">On campus event<\/h3>\n                <ul>\n<li>Book your space &#8211;\u00a0<a href=\"#external_links\"><em>see below &#8216;How to book a venue&#8217;<\/em><\/a><\/li>\n<li>Complete an event <a href=\"http:\/\/www.curtin.edu.au\/healthandsafety\/risk-assessments\/general\/\">Risk Assessment in CHARM<\/a><\/li>\n<li>Complete the <a href=\"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-content\/uploads\/Smoking-Ceremony-Checklist.docx\">Smoking Ceremony Checklist<\/a><\/li>\n<li>Provide a &#8220;mud map&#8221; of event<\/li>\n<li><a href=\"http:\/\/properties.curtin.edu.au\/working-with-us\/\">Determine if contractors are required &#8211; prequalification required\u00a0and workers inducted<\/a><\/li>\n<li>If your event involves high risk works &#8211; Meet the requirements of the <a href=\"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-content\/uploads\/Events-Involving-High-Risk-Works.docx\">Event High Risk Works Safety Bulletin<\/a><\/li>\n<li>Check event processes using the relevant sections of the large-scale <a href=\"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-content\/uploads\/Event-Bump-In-and-Bump-Out-Checklist.pdf\">Event Bump-in and Bump-out Checklist<\/a><\/li>\n<li><a href=\"https:\/\/properties.curtin.edu.au\/working-with-us\/\">Apply for relevant Curtin Permits<\/a><\/li>\n<li>Apply for relevant Local Government Permits &#8211;\u00a0<a href=\"#external_links\"><em>view External Links below<\/em><\/a><\/li>\n<li>Complete relevant State Government Requirements (Alcohol) &#8211; <a href=\"#external_links\"><em>view External Links below<\/em><\/a><\/li>\n<li>Formulate and deliver event specific induction for event staff<\/li>\n<\/ul>\n\n            <\/div>\n                    <div id=\"tab-dom-off-campus-event\" class=\"content content--desktop\">\n                <h3 class=\"h2\">Off campus event<\/h3>\n                <ul>\n<li><a href=\"http:\/\/www.curtin.edu.au\/healthandsafety\/risk-assessments\/general\/\">Complete an Event Risk Assessment (Include COVID controls)<\/a><\/li>\n<li>Apply for relevant Local Government Permits &#8211; <a href=\"#external_links\"><em>view External Links below<\/em><\/a><\/li>\n<li>Complete relevant State Government Requirements (Alcohol) &#8211; <a href=\"#external_links\"><em>view External Links below<\/em><\/a><\/li>\n<li>Complete an Emergency Management Plan<\/li>\n<li>Formulate and deliver event specific induction for event staff<\/li>\n<li>Check that Curtin&#8217;s insurance coverage is adequate and provide copies of Certificates of Currency as required &#8211;\u00a0<a href=\"https:\/\/riskandassurance.curtin.edu.au\/\">see Curtin Risk and Assurance<\/a><\/li>\n<li>If your event involves high risk works &#8211; Meet the requirements of the <a href=\"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-content\/uploads\/Events-Involving-High-Risk-Works.docx\">Event High Risk Works Safety Bulletin<\/a><\/li>\n<li>Check event processes using the relevant sections of the large-scale <a href=\"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-content\/uploads\/Event-Bump-In-and-Bump-Out-Checklist.pdf\">Event Bump-in and Bump-out Checklist<\/a><\/li>\n<\/ul>\n\n            <\/div>\n                    <div id=\"tab-dom-non-curtin-off-campus-stall-holder\" class=\"content content--desktop\">\n                <h3 class=\"h2\">Non Curtin &#038; off campus (stall holder)<\/h3>\n                <ul>\n<li><a href=\"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-content\/uploads\/Generic_Risk_Assessment_Form.docx\">Complete an event Risk Assessment<\/a><\/li>\n<li>Apply for relevant Local Government Permits &#8211; <a href=\"#external_links\"><em>view External Links below<\/em><\/a><\/li>\n<li>Formulate and deliver event specific induction for event staff<\/li>\n<li>If your event involves high risk works &#8211; Meet the requirements of the <a href=\"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-content\/uploads\/Events-Involving-High-Risk-Works.docx\">Event High Risk Works Safety Bulletin<\/a><\/li>\n<li>Check event processes using the relevant sections of the large-scale <a href=\"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-content\/uploads\/Event-Bump-In-and-Bump-Out-Checklist.pdf\">Event Bump-in and Bump-out Checklist<\/a><\/li>\n<\/ul>\n\n            <\/div>\n                    <div id=\"tab-dom-external-or-private-event-on-campus\" class=\"content content--desktop\">\n                <h3 class=\"h2\">External or private event on campus<\/h3>\n                <ul>\n<li>Book your space &#8211;\u00a0<a href=\"#external_links\"><em>see How to Book a Venue<\/em><\/a><\/li>\n<li><a href=\"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-content\/uploads\/Generic_Risk_Assessment_Form.docx\">Complete an Event Risk Assessment (Include COVID controls)<\/a><\/li>\n<li>Complete the <a href=\"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-content\/uploads\/Smoking-Ceremony-Checklist.docx\">Smoking Ceremony Checklist<\/a><\/li>\n<li>Provide a &#8220;Mud map&#8221; of event<\/li>\n<li><a href=\"http:\/\/properties.curtin.edu.au\/working-with-us\/\">Determine if contractors are required &#8211; \u00a0Prequalification required and workers inducted<\/a><\/li>\n<li>If your event involves high risk works &#8211; Meet the requirements of the <a href=\"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-content\/uploads\/Events-Involving-High-Risk-Works.docx\">Event High Risk Works Safety Bulletin<\/a><\/li>\n<li>Check event processes using the relevant sections of the large-scale <a href=\"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-content\/uploads\/Event-Bump-In-and-Bump-Out-Checklist.pdf\">Event Bump-in and Bump-out Checklist<\/a><\/li>\n<li><a href=\"https:\/\/properties.curtin.edu.au\/working-with-us\/\">Apply for relevant Curtin Permits<\/a><\/li>\n<li>Apply for relevant Local Government Permits\u00a0&#8211;<em> <a href=\"#external_links\">view External Links below<\/a><\/em><\/li>\n<li>Complete relevant State Government Requirements (Alcohol) &#8211; <a href=\"#external_links\"><em>view External Links below<\/em><\/a><\/li>\n<li>Receive a current Public Liability Insurance certificate from each business coming on to campus<\/li>\n<li>Receive a copy of current Business Licences for each business coming on to campus<\/li>\n<\/ul>\n\n            <\/div>\n            <\/div>\n<\/div>\n\n<\/section>\n\n\n<h2 class=\"wp-block-heading\">Relevant Information<\/h2>\n\n\n<section\n        id=\"external_links\"        class=\"block accordions\" role=\"complementary\"\n        aria-label=\"Accordion\"\n        data-segment=\"all\">\n\n        \n\n    <div class=\"accordions__container\">\n                    <div class=\"accordion\">\n            <button type=\"button\" class=\"accordion__heading accordion__toggle\" aria-controls=\"who-do-i-need-to-contact-before-my-event\" aria-expanded=\"false\">Who do I need to contact before my event?<span class=\"ico ico-chevron-fat ico--deep-blue\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 32 32\"><path d=\"M10.91 30.41l-2.82-2.82L19.67 16 8.09 4.41l2.82-2.82L25.33 16 10.91 30.41z\"\/><\/svg><\/span><\/button>\n        <div class=\"accordion__content content\" id=\"who-do-i-need-to-contact-before-my-event\" aria-hidden=\"true\">\n                    <p style=\"font-weight: 400;\"><strong>Contact the following key stakeholder prior to your event for further information:<\/strong><\/p>\n<p style=\"font-weight: 400;\"><a style=\"font-weight: inherit; font-style: inherit;\" href=\"https:\/\/guild.curtin.edu.au\/\">Student run events<\/a>\u00a0&#8211; Students are required to consult with the Curtin Student Guild prior to running any event<\/p>\n<p style=\"font-weight: 400;\"><a style=\"font-weight: inherit; font-style: inherit;\" href=\"https:\/\/riskandassurance.curtin.edu.au\/index.cfm\">Curtin Risk and Assurance<\/a>\u00a0\u2013 Insurance Questions<\/p>\n<p style=\"font-weight: 400;\"><a style=\"font-weight: inherit; font-style: inherit;\" href=\"https:\/\/properties.curtin.edu.au\/safety-at-curtin\/\">Curtin Safer Community Team<\/a>\u00a0\u2013 Security, crowd control, traffic control, parking questions<\/p>\n<p style=\"font-weight: 400;\"><a style=\"font-weight: inherit; font-style: inherit;\" href=\"https:\/\/properties.curtin.edu.au\/\">Curtin Properties, Facilities and Development<\/a>\u00a0\u2013 Public Places (Operations and Maintenance queries)<\/p>\n<p><a href=\"https:\/\/staffportal.curtin.edu.au\/employment\/reconciliation\/acknowledgment-of-country\/\">Welcome to Country and Smoking Ceremonies<\/a><\/p>\n\n            <\/div>\n<\/div>                    <div class=\"accordion\">\n            <button type=\"button\" class=\"accordion__heading accordion__toggle\" aria-controls=\"templates\" aria-expanded=\"false\">Templates<span class=\"ico ico-chevron-fat ico--deep-blue\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 32 32\"><path d=\"M10.91 30.41l-2.82-2.82L19.67 16 8.09 4.41l2.82-2.82L25.33 16 10.91 30.41z\"\/><\/svg><\/span><\/button>\n        <div class=\"accordion__content content\" id=\"templates\" aria-hidden=\"true\">\n                    <ol>\n<li style=\"font-weight: 400;\"><a href=\"http:\/\/www.curtin.edu.au\/healthandsafety\/home\/incident-reporting\/#access_charm\">Access CHARM<\/a> via the <a href=\"https:\/\/staffportal.curtin.edu.au\/\">Staff Portal<\/a> or <a href=\"https:\/\/oasis.curtin.edu.au\/\">Student OASIS<\/a><\/li>\n<li style=\"font-weight: 400;\">Once in CHARM, click on the WHS Risk Register icon<\/li>\n<li style=\"font-weight: 400;\">Locate #7390 and from the commands, click on the Clone button.<\/li>\n<li style=\"font-weight: 400;\">A cloned risk assessment will appear in your Draft Risks tab which you can modify to make it specific to your event.<\/li>\n<\/ol>\n<p style=\"font-weight: 400;\"><strong>Visitors<\/strong>\u00a0to campus please provide a copy of your own pre-prepared risk assessment or use the Curtin Generic Risk Assessment<\/p>\n\n            <\/div>\n<\/div>                    <div class=\"accordion\">\n            <button type=\"button\" class=\"accordion__heading accordion__toggle\" aria-controls=\"how-to-book-a-venue\" aria-expanded=\"false\">How to book a venue<span class=\"ico ico-chevron-fat ico--deep-blue\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 32 32\"><path d=\"M10.91 30.41l-2.82-2.82L19.67 16 8.09 4.41l2.82-2.82L25.33 16 10.91 30.41z\"\/><\/svg><\/span><\/button>\n        <div class=\"accordion__content content\" id=\"how-to-book-a-venue\" aria-hidden=\"true\">\n                    <ul>\n<li><a href=\"https:\/\/resourcebooker.curtin.edu.au\/#linkid=staff-portal-quicklinks\">Bentley Campus Buildings and Outdoor Spaces &#8211; staff\/student bookings<\/a><\/li>\n<li><a href=\"https:\/\/engage.curtin.edu.au\/local-community\/room-bookings\/\">Bentley Campus Buildings and Outdoor Spaces &#8211; community bookings<\/a><\/li>\n<li><a href=\"https:\/\/stadium.curtin.edu.au\/\">Curtin Stadium and Sporting Facilities<\/a><\/li>\n<li><a href=\"https:\/\/www.guild.curtin.edu.au\/tav#Functions\">Curtin Tav<\/a><\/li>\n<li><a href=\"mailto:wasmfunctions@curtin.edu.au\">Kalgoorlie Campus<\/a><\/li>\n<li><a href=\"https:\/\/staffportal.curtin.edu.au\/homepage\/news-and-events\/staff-news\/blog\/open-curtin-st-georges-terrace\/\">Perth Campus &#8211; 137 &amp; 139 St George&#8217;s Terrace (Staff only)<\/a><\/li>\n<li><a href=\"https:\/\/guild.curtin.edu.au\/events\/\">Guild Facilities (Guild clubs only)<\/a><\/li>\n<\/ul>\n\n            <\/div>\n<\/div>                    <div class=\"accordion\">\n            <button type=\"button\" class=\"accordion__heading accordion__toggle\" aria-controls=\"relevant-documents\" aria-expanded=\"false\">Relevant documents<span class=\"ico ico-chevron-fat ico--deep-blue\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 32 32\"><path d=\"M10.91 30.41l-2.82-2.82L19.67 16 8.09 4.41l2.82-2.82L25.33 16 10.91 30.41z\"\/><\/svg><\/span><\/button>\n        <div class=\"accordion__content content\" id=\"relevant-documents\" aria-hidden=\"true\">\n                    <ul>\n<li><a href=\"https:\/\/www.curtin.edu.au\/novel-coronavirus\/\">COVID-19 Advice for our Community<\/a><\/li>\n<li><a href=\"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-content\/uploads\/Curtin_Campus_Induction.pdf\">Curtin Campus Induction<\/a><\/li>\n<li><a href=\"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-content\/uploads\/CHARM-RA-User-Guide.pdf\">CHARM Risk Assessment User Guide<\/a><\/li>\n<\/ul>\n\n            <\/div>\n<\/div>                    <div class=\"accordion\">\n            <button type=\"button\" class=\"accordion__heading accordion__toggle\" aria-controls=\"external-links\" aria-expanded=\"false\">External links<span class=\"ico ico-chevron-fat ico--deep-blue\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 32 32\"><path d=\"M10.91 30.41l-2.82-2.82L19.67 16 8.09 4.41l2.82-2.82L25.33 16 10.91 30.41z\"\/><\/svg><\/span><\/button>\n        <div class=\"accordion__content content\" id=\"external-links\" aria-hidden=\"true\">\n                    <div id=\"main\">\n<div class=\"page_positioning\">\n<div id=\"small_content\">\n<div class=\"linkList\">\n<ul>\n<li><a href=\"https:\/\/www.victoriapark.wa.gov.au\/Around-town\/Events-and-activities\/Holding-an-event\">Town of Victoria Park<\/a><\/li>\n<li><a href=\"https:\/\/southperth.wa.gov.au\/\">City of South Perth<\/a><\/li>\n<li><a href=\"https:\/\/perth.wa.gov.au\/forms-and-payments\/Hire-and-Bookings\/parks-and-gardens-hire\">City of Perth<\/a><\/li>\n<li><a href=\"https:\/\/www.ckb.wa.gov.au\/planninganevent\">City of Kalgoorlie\/Boulder<\/a><\/li>\n<li><a href=\"https:\/\/ww2.health.wa.gov.au\/Articles\/A_E\/Events-registration\">WA Department of Health<\/a><\/li>\n<li><a href=\"https:\/\/properties.curtin.edu.au\/visit-curtin\/host-event\/liquor\/\">PF&amp;D Liquor Requirements<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n            <\/div>\n<\/div>                    <div class=\"accordion\">\n            <button type=\"button\" class=\"accordion__heading accordion__toggle\" aria-controls=\"inflatable-devices\" aria-expanded=\"false\">Inflatable Devices<span class=\"ico ico-chevron-fat ico--deep-blue\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 32 32\"><path d=\"M10.91 30.41l-2.82-2.82L19.67 16 8.09 4.41l2.82-2.82L25.33 16 10.91 30.41z\"\/><\/svg><\/span><\/button>\n        <div class=\"accordion__content content\" id=\"inflatable-devices\" aria-hidden=\"true\">\n                    <p>In response to a number of deaths related to inflatable amusement devices in Australia in the 2021, Curtin University has made the decision to not permit inflatable amusement devices to be used at University events or on University lands.\u201d For more information on what types of devices fall into this category, please refer to the Worksafe WA <a href=\"https:\/\/www.commerce.wa.gov.au\/sites\/default\/files\/atoms\/files\/221193_br_inflatableamusementdevices.pdf\">information sheet.<\/a><\/p>\n\n            <\/div>\n<\/div>            <\/div>\n\n<\/section>\n","protected":false},"excerpt":{"rendered":"<p>A risk assessment must be approved online in CHARM prior to the commencement of an [&hellip;]<\/p>\n","protected":false},"author":35,"featured_media":0,"parent":3330,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"tags":[],"class_list":["post-3389","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-json\/wp\/v2\/pages\/3389","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-json\/wp\/v2\/users\/35"}],"replies":[{"embeddable":true,"href":"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-json\/wp\/v2\/comments?post=3389"}],"version-history":[{"count":0,"href":"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-json\/wp\/v2\/pages\/3389\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-json\/wp\/v2\/pages\/3330"}],"wp:attachment":[{"href":"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-json\/wp\/v2\/media?parent=3389"}],"wp:term":[{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.curtin.edu.au\/healthandsafety\/wp-json\/wp\/v2\/tags?post=3389"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}